Subcontracts Manager, Public Sector

Scaleai·Washington, DCmid

In short

→Gestionar subcontratistas clave en programas del sector público, especialmente en defensa y proyectos de IA.
→Interfaz técnica y operativa diaria: traducir requisitos, integrar fechas y resolver bloqueos con equipos externos.
→Requiere capacidad técnica para entender soluciones de IA y fluidez con documentos como IMS, SOW y certificaciones de seguridad.

Proficiency in English required

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What they ask for

✓Clearance de Top Secret activo
✓5+ años en gestión de programas o subcontratas en defensa
✓Experiencia gestionando proveedores con alcance, fechas y entregables definidos
✓Conocimiento en Integrated Master Schedule (IMS) y Work Breakdown Structure (WBS)
✓Experiencia con Statements of Work (SOW) y entregables
✓Capacidad para fluir y rastrear exigencias de seguridad y cumplimiento

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Integrated Master Schedule (IMWork Breakdown Structure (WBS)Statements of Work (SOW)Deliverable trackingStatus reviewsRisk managementDecision logsEscalation mechanismsSecurity requirements flow-dowProgram documentation

Who should you write to at Scaleai?

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Scale AI is at the forefront of the AI revolution, helping the U.S. government unlock the potential of AI across national security missions. We’re building and deploying agentic AI solutions on large, complex government programs that increasingly require Scale technology to integrate with capabilities delivered by traditional defense primes and other subcontractors. We’re hiring a subcontracts manager to own the day-to-day relationships, execution, and integration of subcontractors supporting our Public Sector programs. You will work alongside Scale’s Delivery team and technical leads to ensure our subcontractors understand where their work fits into the broader technical solution, deliver against committed timelines and requirements, and remain fully integrated into our overall program execution. This role requires unusual range: you should be equally comfortable reviewing an integrated master schedule and discussing technical dependencies as you are resolving an invoice, onboarding a new subcontractor, or flowing down security requirements. You will need technical fluency to understand what Scale is building and how subcontractor capabilities fit into the solution, while using strong program management and influence to hold external partners accountable for results. You will: • Own day-to-day relationships with subcontractors supporting large Public Sector programs, including major defense primes and specialized technical partners • Understand Scale’s overall technical solution and ensure each subcontractor clearly understands how its scope, interfaces, and deliverables fit into that solution • Translate prime contract milestones and program requirements into clear subcontractor deliverables, timelines, dependencies, and acceptance criteria • Integrate subcontractor activities into the broader Integrated Master Schedule (IMS) and proactively identify dependencies, risks, and potential schedule impacts • Hold subcontractors accountable for committed scope, timelines, deliverables, status reporting, and corrective actions when execution falls behind • Partner closely with Scale technical leads and program managers who will review and approve the technical quality of subcontractor work, while you own execution, coordination, and follow-through • Establish clear operating cadences with subcontractors, including status reviews, action tracking, risk management, decision logs, and escalation mechanisms • Drive resolution of technical and programmatic blockers across Scale teams, subcontractors, customers, and other external stakeholders • Lead onboarding of new subcontractors and ensure they have the program context, systems access, security requirements, documentation, and operating processes necessary to execute • Coordinate the flow-down and tracking of applicable security, access, compliance, and program requirements • Manage subcontractor administrative workflows, including invoices, billing questions, documentation requests, staffing changes, access issues, and other day-to-day operational needs • Provide Scale program managers with a clear view of subcontractor performance and proactively escalate issues before they impact government deliverables • Build productive, high-trust relationships with subcontractor teams while maintaining a high bar for accountability and execution Must haves: • Active Top Secret clearance • 5+ years of experience in program management, technical program management, subcontractor management, defense acquisition, systems integration, or a related role • Experience managing external organizations against defined scope, schedules, milestones, and deliverables • Experience working with Integrated Master Schedules, Work Breakdown Structures, Statements of Work, deliverable tra

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