Senior Finance Coordinator & PMO Manager

Global University Systems GmbH·Berlinsenior

In short

→Coordinador financiero senior y gerente de PMO que impulsa la eficiencia operativa de un equipo de más de 50 profesionales de finanzas.
→Gestiona proyectos, reuniones de liderazgo y procesos clave como presupuestación, informes y cierre contable con enfoque en resultados y cumplimiento.
→Destaca por ser el enlace estratégico entre el CFO y los equipos de finanzas, con fuerte enfoque en gestión de proyectos y cultura de accountability.

Fluent English required; German is highly desirable.

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What they ask for

✓Experiencia comprobada en roles de PMO financiero, gestión de negocio financiero o similar.
✓Conocimiento profundo de procesos financieros: contabilidad, presupuesto, forecast, auditoría y cierre.
✓Habilidades avanzadas en organización y gestión de múltiples proyectos con stakeholders complejos.
✓Capacidad para estructurar reuniones, preparar materiales de decisión y seguir acciones con rigor.
✓Excelente dominio de PowerPoint, Excel y Microsoft 365; experiencia con herramientas de gestión de proyectos es ventajosa.
✓Inglés fluido; alemán deseable.

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Microsoft ExcelMicrosoft PowerPointMicrosoft 365Project Management ToolsCollaboration ToolsBudgetingForecastingReportingAudit PreparationYear-End Processes

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Your Responsibilities Senior Finance Coordinator & PMO Manager (Finance Office Manager) About the role We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas. This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively. You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up. Key responsibilities Finance leadership coordination Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up. Prepare leadership meetings, agendas, briefing materials and action trackers. Ensure decisions, open points, deadlines and ownership are clearly documented and followed through. Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams. Act as a central point of contact for internal stakeholders on Finance-related coordination topics. Project and transformation management CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives. Maintain project plans, timelines, dependencies, risks, decision logs and status reporting. Challenge delays or unclear ownership constructively and escalate where appropriate. Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones. Help turn broad strategic initiatives into clear workplans and practical next steps. Governance, planning and reporting support Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes. Support the preparation and coordination of management presentations, board materials and internal reporting packs. Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function. Support documentation of Finance processes, policies, responsibilities and decision rights. Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders. Operational effectiveness Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation. Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines. Establish simple, reliable tools for tracking priorities, projects and commitments. Help create a structured, collaborative and accountable Finance culture. Support onboarding, team events and internal communications where relevant to the Finance organisation. Your profile Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role. Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles. Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities. Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments. Confident working with senior leaders and able to communicate clearly, diplomatically and assertively. Highly reliable, discreet and comfortable handling sensitive information. Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage. Fluent English required; German is highly desirable.

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