Workplace and Company Operations Manager (m/f/d)

RobCo·Munichmid

In short

→Gestion operativa del office en Munich, con enfoque en eficiencia y automatización.
→Responsable de flota de vehículos, eventos, proveedores, seguros y cumplimiento de normas de seguridad.
→Destaca por liderar la digitalización de procesos con herramientas como Notion y Claude.

Very good English skills are required.

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What they ask for

✓Formación en Administración, Operaciones o Gestión de Instalaciones.
✓Experiencia en gestión de oficinas o operaciones empresariales.
✓Capacidad probada en automatización de procesos y gestión de flotas.
✓Domínio avanzado de Notion, Moss y Google Workspace.
✓Inglés fluido y alemán nativo (escrito y hablado).
✓Disponibilidad para trabajar 4-5 días presenciales en Munich.

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NotionClaudeGoogle WorkspaceMossexpense management systeminvoice managementfleet managementtravel booking toolssafety compliance softwareinternal documentation platfor

Who should you write to at RobCo?

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About the Role at RobCo RobCo is building the category of Autonomous Industrial Robotics and we're doing it fast. We believe that automating the ordinary frees humans to do the extraordinary, and we're building the end-to-end robotics infrastructure to make that possible - hardware, software, and AI in one stack that just works. The Role In this key role, you act as the operational backbone of our Munich office, driving efficiency, structure, and seamless daily execution. You will take full ownership of our workplace environment, fleet operations, vendor management, and internal administrative workflows as we continue to scale rapidly. Your proactive, hands-on approach directly ensures our team has the support and infrastructure needed to build the future of industrial robotics. Responsibilities Drive Office Organization & Front Desk Management: Serve as the central point of contact for daily office operations, managing phone and mail communications, maintaining a representative environment, and coordinating cleaning teams and facility maintenance. Automate & Lead Fleet Management: Oversee our entire vehicle fleet by managing leasing companies, vehicle acquisitions, and maintenance, while driving process automation using modern tools. Manage Travel & Company Events: Plan and organize business trips, hotel bookings, and appointment scheduling, alongside organizing internal team gatherings, in-office events, and company-wide celebrations. Office & Documentation Support: Serve as the on-site point of contact for invoice and documentation collection, checking cost centers, uploading physical invoices in our expense management system, plus occasional in-person support for signatures and NDAs. Ensure Workplace Safety: Act as the designated safety officer, ensuring all health and safety regulations are strictly adhered to, monitored, and continuously optimized. Coordinate External Vendors & Tradespeople: Actively manage third-party office service providers, building managers, and external suppliers to maintain smooth site operations. Automate Operational Processes: Continuously evaluate internal administrative workflows, digitizing and streamlining manual tasks leveraging tools like Notion, Claude and Google Workspace. We're looking for someone who has: Completed vocational training or a degree in Business Administration, Operations Management, Facility Management, Hospitality or comparable experience. Several years of experience in Office Management or Workplace Operations. Strong track record in process automation and documentation tools to digitize operations like fleet management. High proficiency with tools like Notion, Moss, and Google Workspace. Willingness to work onsite at our Munich office 4-5 days (up to) a week (with up to 1 Home Office day per week). , "Strong ownership mindset", "Hands-on mindset", "Pragmatic working style"). Very good English skills and fluent German language skills (written and spoken) are required. Why join RobCo? Develop modular, software-defined robotics solutions with us that set new standards in automation. Help us build robots equipped with state-of-the-art AI that perceive their environment, analyze data, and make intelligent decisions in real time. As part of a very dynamic and fast-growing scale-up, you will take on responsibility from day one, drive your own projects, and see the direct impact of your work. Flat hierarchies, open communication, and regular 360° feedback enable fast decisions and support your professional and personal development. Wellpass membership (7,200+ studios across Germany), regular team events, and a team that takes both the work and the culture seriously Flexible working hours, a modern office, and - depending on the role - the option to work from home. Regular team events - from relaxed beer & pizza nights on the rooftop terrace to shared experiences on ski trips or at Oktoberfest.

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