Executive Assistant (f/m/d) to Co-CRO

Alephalpha·Heidelbergsenior

In short

→Asistente ejecutivo senior para Co-CRO en una empresa de IA con sede en Heidelberg.
→Gestiona calendarios, viajes, gastos, reuniones y proyectos internos con alto nivel de autonomía.
→Requiere dominio avanzado de alemán y inglés, con enfoque proactivo y discreción absoluta.

Professional working proficiency in both German and English

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The questions they'll ask you

1. ¿Cómo gestionarías un conflicto de horarios entre tres reuniones clave en un solo día?

🔒 +7 more questions

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💵 USD · Remote · No visa

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What they ask for

✓Experiencia previa como asistente ejecutivo en entornos rápidos
✓Dominio profesional de alemán y inglés
✓Capacidad para gestionar múltiples tareas con atención al detalle
✓Proactividad y autonomía en la resolución de problemas
✓Conocimiento de Google Suite, Slack y Jira
✓Discreción y manejo de información sensible

Don't tick every box? That's normal — your free dossier shows your gaps and how to cover them in the interview.

Google SuiteSlackJiraWellhubnilo.healthJobRad®Work-life balanceHybrid workingVirtual Stock Option PlanArbeitnow

Who should you write to at Alephalpha?

Your free dossier identifies the people who'd interview you — their background, what they value, and how to reach out so you stand out before applying.

We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce. You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge. Your responsibilities: Calendar Coordination: Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments. Inbox Management: Support with organization and prioritization of incoming e-mails. Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries. Expense Handling: Organize and submit monthly expense reports accurately and on time. Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines. Project Management: Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&C, striving to define sustainable processes where possible. Team Support : Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like. Your profile: Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks. Language Skills: Professional working proficiency in both German and English Reliability & Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work. Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently. Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity. Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools. Quick-Thinking & Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily. What you can expect from us: Become part of an AI revolution!

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